In this article, Johanna Roodt explores how unconferencing can transform Association events into warmer, more inclusive, and mentally supportive experiences. While conferences offer valuable learning and networking opportunities, they can also be overwhelming. By embracing participant-driven content, well-being practices, and creative engagement strategies, Associations can foster a more open, relaxed, and empowering event environment.
Let's face it, Association events can sometimes feel like a mixed bag. On one hand, they're fantastic opportunities for networking, learning, and collaboration. On the other hand, they can be overwhelming, exhausting, and even a bit anxiety-inducing. But fear not! By incorporating unconferencing practices, we can create a more supportive and mentally healthy environment at these gatherings.
Creating a Culture of Openness
One of the key principles of unconferencing is participant-driven content. Instead of a rigid agenda set in stone, attendees have a say in what topics are discussed and how the event unfolds. This sense of ownership can be incredibly empowering and can help to alleviate feelings of being overwhelmed.
Here are some ways to promote openness:
Start with an Open Space: Begin the event with an open space session where attendees can propose topics they're passionate about. This ensures that the agenda reflects the interests and needs of the participants.
Encourage Spontaneity: Leave room for spontaneous discussions and activities. Sometimes the most valuable insights come from unexpected conversations.
Embrace Diversity: Create a welcoming and inclusive environment where everyone feels comfortable sharing their thoughts and experiences. This can involve setting ground rules for respectful communication and actively promoting diversity in speakers and participants.
Prioritizing Well-being
Unconferencing also provides opportunities to prioritize well-being throughout the event. After all, a healthy mind is essential for effective collaboration and learning.
Some practices to consider:
Breaks are Your Friend: Schedule regular (long) breaks to allow attendees to recharge and avoid burnout. Encourage people to step away from the hustle and bustle to stretch, meditate, or simply take a few deep breaths.
Mindful Moments: Incorporate short mindfulness exercises or guided meditations into the program. These practices can help attendees to ground themselves in the present moment and reduce stress and anxiety.
Movement Matters: Encourage physical activity by organizing group walks, yoga sessions, or even just some spontaneous dance breaks. Dancing can reduce levels of cortisol and increase endorphins.
Nourishment is Key: Provide healthy and delicious food options that nourish both the body and mind. Avoid excessive amounts of sugar and caffeine, which can exacerbate anxiety and stress.
Fostering Connection and Support
Association events can sometimes feel isolating, especially for those who are new to the community. Unconferencing practices can help to foster a sense of connection and support among attendees.
Consider these connection-building exercises:
Icebreakers with a Twist: Start each day with fun and engaging icebreaker activities that encourage people to connect on a personal level. Instead of just asking people to share their name and affiliation, try something like "What is one thing you're grateful for today?".
Listening Circles: Create small groups where attendees can share their experiences and challenges in a safe and supportive environment.
Peer Support: Encourage attendees to offer each other support and guidance. This can involve pairing up participants with similar interests or challenges or creating a mentorship program.
Community Engagement: Provide opportunities for attendees to connect with the local community through volunteering or social activities. Helping others can be a great way to boost mental health and foster a sense of belonging.
A Little Humor Goes a Long Way
Let's not forget the importance of laughter! Incorporating humor into association events can help to lighten the mood and create a more relaxed and enjoyable atmosphere.
Funny Keynote Speakers: Invite speakers who can deliver engaging and entertaining presentations that leave attendees feeling uplifted and inspired.
Comedy Breaks: Schedule short comedy breaks throughout the event to give people a chance to laugh and recharge.
Embrace Silliness: Encourage attendees to embrace their silly side through impromptu dance parties, costume contests, or other lighthearted activities or animations.
By implementing these unconferencing practices, Association events can become not only valuable learning and networking opportunities but also supportive and nurturing environments for mental health. So let's ditch the stuffy conference rooms and embrace a more open, collaborative, and laughter-filled approach to association gatherings.
If you are interested in hearing more e.g. concrete examples of unconferencing and the implementation of the above suggestions, feel free to reach out to Johanna Roodt at johanna.roodt@leladijo.com.
Leladijo is an association consultancy focussed on people growth and professional development. They offer 360 degree scans of how you are currently doing and tailor made trainings, coachings and support. The founder and author of this article has been in the events sector for over 12 years and is passionate about innovating events and looking forward to helping you innovate yours.
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